How to Schedule WhatsApp Calls

WhatsApp’s latest update allows users to schedule voice and video calls directly within the app, streamlining the process of setting up virtual meetings or catch-ups. With just a few simple steps, you can plan your calls in advance and ensure everyone is on the same page.

Scheduling a Call on WhatsApp

Before we delve into the specifics, it’s essential to ensure your WhatsApp is up-to-date and seamlessly integrated with your device’s calendar app. Here’s how to get started:

For iOS Users:
  1. Update WhatsApp: Head to the App Store, locate WhatsApp, and hit ‘Update’ to ensure you have the latest version installed.
  2. Calendar App Integration: Log into your native Calendar app to enable seamless scheduling within WhatsApp.
For Android Users:
  1. Update WhatsApp: Navigate to the Google Play Store, search for WhatsApp, and tap ‘Update’ to stay current.
  2. Calendar App Integration: Make sure you’re signed into Google Calendar or a compatible calendar/reminder app on your device.

Now that you’re all set, let’s schedule that call:

Scheduling a Call on WhatsApp (iOS):
  1. Open WhatsApp and navigate to the “Calls” tab.
  2. Tap “Create Call Link” at the top to generate a unique link for your upcoming call.
  3. Choose between “Video Call” or “Voice Call” based on your preference.
  4. Share the generated link directly within WhatsApp or copy it for sharing via other messaging apps or email.
  5. After creating the link, tap “Add to Calendar” to schedule the call. Fill in details such as the purpose of the call, invitees (if applicable), duration, and set reminders for punctuality.
Scheduling a Call on WhatsApp (Android):
  1. Ensure you have Google Calendar or a compatible calendar/reminder app installed on your device.
  2. Open WhatsApp and select the “Calls” section from the top menu.
  3. Tap on ‘Create Call Link.’
  4. Similar to iOS, choose between a video or voice call type and share the generated link through WhatsApp or other messaging platforms. If your preferred calendar app isn’t visible, tap ‘Copy link.’
  5. Open Google Calendar or your chosen app, create an event with the scheduled time and date, and paste the WhatsApp call link in the event’s description.

Editing or Deleting Scheduled WhatsApp Calls:

Should you need to make changes or cancel a scheduled call, follow these steps:

To Edit a Scheduled Call:
  1. Open your Calendar app and locate the scheduled call.
  2. On iOS, tap “Edit” at the top right corner (or the pen icon on Android) to make necessary adjustments.
  3. Save your changes to update the call details.
To Delete a Scheduled Call:
  1. Locate the scheduled call in your Calendar app.
  2. On iOS, tap “Delete Event” at the bottom of the screen. Android users can tap the three dots in the top right corner and confirm deletion.

Comparing WhatsApp Call Links with Zoom and Google Meet:

While WhatsApp’s call scheduling feature brings added convenience, it’s essential to understand how it stacks up against established video conferencing platforms:

  1. Easy Joining: Like Zoom and Google Meet, WhatsApp allows seamless joining of calls via shared links, without the need for complex logins.
  2. Privacy Focus: All three platforms prioritize user privacy and offer control over call participants.
  1. Call Size: WhatsApp calls are currently limited to 8 participants, whereas Zoom and Google Meet can accommodate larger groups.
  2. Scheduling: Unlike Zoom and Google Meet, WhatsApp does not yet offer the ability to create links for scheduled events directly within the app.
  3. Link Expiration: WhatsApp call links expire after 30 days of inactivity, providing an added layer of security compared to other platforms.

Important Notes on WhatsApp Call Links:

  • Exercise caution when sharing call links, as anyone with access to the link can join the call.
  • Blocked users on WhatsApp cannot join calls, even with the link.
  • Unused links expire after 30 days to ensure security and prevent confusion.
  • WhatsApp prioritizes security and may revoke call links if necessary.

With WhatsApp’s new call scheduling feature, staying connected has never been easier. Whether for personal or professional use, this functionality offers a user-friendly way to coordinate calls efficiently. Embrace this feature, share your experiences, and make the most of WhatsApp’s evolving capabilities for seamless virtual gatherings.

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